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The subject of finance often divides opinion: Some consider it a science, while others simply an indispensable requirement for managing a company. While for some entrepreneurs “management by account balance” quickly exhausts the possibilities of strategic business, for others the constant overview of cash flow, EBIT and cost accounting is simply indispensable.
Asked about it, many say: This is the domain of well-known, expensive programs. But that’s not so: ITISeasy.business in particular offers the necessary control variables with its finance area, which is specially adapted to mid-size companies’ requirements. If you don’t want to deal with the bookkeeping behind it, you can simply outsource this service – a phone call is all it takes.
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ITISeasy.business is available in two editions. As Univention Edition, so that users of Univention Corporate Server (UCS) have it right under their noses, so to speak: They can install the program directly from the Univention Appstore and it fits into the UCS user concept as expected. In addition, a SAAS solution (https://shop.itis.de/configurator/it-is-easy-business-246) is also available, which can be set up for you on request within a few minutes and has even more positive features and characteristics. With the SAAS solution, two users can work with it free of charge for a trial period. For more than two users, ITIS AG, the publisher of this distribution, asks for a moderate user fee, about half of the usual market cost. The Univention Edition in your UCS, on the other hand, can also be operated with more than two users without user fees.
Speaking of distribution: ITIS easy.business is based on today’s very popular Open ERP or Odoo Community software. However, ITIS alone has added over 400 modules in the meantime, so that the distribution is published as an independent product. With a large number of improvements and many new features, ITISeasy.business primarily addresses areas where the Community solution reaches its limits.
Today’s focus is primarily on managing money. After all, an ERP system manages just this as one of the three streams that flow through a company. For completeness, the other two shall be mentioned: material, i. e. everything that is bought and sold, or produced, as well as time, which is a crucial variable in any service business and value creation, up to and including employee management. time will better be managed just as carefully as the first two flows.
Over the years, ITISeasy.business has grown into a fully-fledged financial management system. First of all, there is legally compliant accounting, which can be adapted to typical business cases with a flexible chart of accounts. In Germany, the frequently used DATEV charts of accounts SKR03 and SKR04 are already available as installable templates. For other countries, a set of typical ledgers exists, too. We also recommend installing the chart of accounts as one of the first steps in setting up an ERP, simply because a great deal depends on it. For example, also the subsequent tax set-up is indispensable for many companies that report VAT. Here, a German Elster-compatible VAT reporting program works hand in hand with you
Of course, bank and cash can be managed with ITISeasy.business. To have the accounts constantly in sight, a comfort import is built into the program. It supports MT-940 as well as other formats that are Excel or CSV based. Bank movements that will enter ITISeasy.business in this way can then very easily be balanced against the open receivables or payables. In technical jargon, this is called reconciliation, or clearing, according to the DATEV wording. Speaking of DATEV: Via a built-in interface the data can be sent to DATEV or the data coming from DATEV can be read again. While DATEV is big only in Germany, other interfaces in other countries exist, too.
The linchpin of your finances is of course the invoices, both for your customers (debtors) and for your suppliers (creditors). A list overview – well presented via the status of each invoice – shows what is still to be invoiced, or expected in receivables. It is also prevalent that the invoices result from the offer-order area of the sales department, or find their basis through the ordering system of the purchasing department.
As soon as an invoice is posted, the figures are also reflected in the chart of accounts behind it. Now the clock is ticking as well, because if the payment deadline is exceeded, ITISeasy.business reminds you about it. For customers, a sophisticated payment reminder process with a measured methodology will then be used. The supplier invoices are suggested for payment in each case, but the decision about this is of course up to you. Speaking of payment. QR code integration with banking apps makes remittance a breeze.
Especially in accounting, receipts for bookings are the be-all and end-all. Here, ITISeasy.business shines through its possible connection with a full-fledged and complete document management system called ITISeasy.docs. All documents created in ITISeasy.business are automatically put there, so there is no need to worry about filing. Only documents coming in from external sources should still be added to the already predefined filing structure of ITISeasy.docs. A simple drag-and-drop makes this a breeze.
ITISeasy.business supports comprehensive and detailed controlling. This is achieved, among other things, by the cost accounting and budget planning that you can activate. Using keywords at the cost center postings, the expenses and revenues can also already be subdivided, so that an overall view of the costs and revenues for each keyword or the combination thereof is possible.
The module is rounded off by an extensive and individual reporting system, which can be adapted to the user’s wishes using business intelligence and KPIs. The integrated business intelligence view provides the figures with a possible drill down for the respective reason and also allows graphical evaluations. But the classic reports such as raw balance sheet, profit and loss, sum/balance of your accounts, and fixed assets analysis are also part of the serious game. So there is a lot to discover in the financial modules of ITISeasy.business. The best thing is just to try it out.
By the way, we are also happy to help you with the planning, set-up and operation of your ERP project. But for now, good luck trying out ITISeasy.business UE.
If you want to know more, please visit our website: https://www.itis.de
Alternatively, you can contact us via e-mail.
Jörg is Chairman of the Management Council of ITIS AG.