BlueSpice is an open source business wiki for professional knowledge and information management. It is based on MediaWiki, the software of Wikipedia enhancing it with enterprise functions such as
- a visual editor for simple and intuitive text and table editing,
- a high-performance search (Elastic Search),
- interfaces to common enterprise IT applications (e.g. LDAP),
- administrative rights including user and group management,
- improvements with regard to system / IT security as well as
- custom trainings and complementary services.
BlueSpice is programmed in PHP and can be operated on Windows and Linux systems. In order to guarantee the stability and expandability of the system, the programming code of MediaWiki is not modified. BlueSpice is published under the GPL v3 license and delivered in three editions:
BlueSpice free is a free of charge extraction from BlueSpice pro with a smaller range of functions. The software is mainly used by teams and smaller companies / organizations that need a central knowledge base or are looking for a MediaWiki with more convenience and business functions.
As an enterprise wiki, BlueSpice pro is optimized for use in medium-sized and large companies as well as in public institutions and organizations. The software is delivered with an extended range of functions, a growing number of extensions and professional support. BlueSpice pro extends BlueSpice free with the following functions:
- a workflow tool for quality assurance (including read, write, comment, delete and release rights),
- organization manuals including an export function (PDF),
- semantic functions to work effectively with forms and metadata and to implement statistics,
- comment and blog functions (BlueSpice Social) as well as
- professional suppoert services.
Applications / Use Cases
• Integrated management system (IMS)
An IMS serves the systematic and structured documentation of processes, structures, information and company knowledge. With BlueSpice, you combine individual management systems such as quality management, risk and compliance management in accordance with ISO certification standards to form a web-based system for holistic corporate management.
With BlueSpice, you ensure that your employees professionally document business-critical information and quickly find it when needed. Typical applications are, for example, IT documentation, technical documentation or project and process documentation.
• Organisation and department manuals
In addition to the documentation of information at company level (goalsetting, strategy, structure and process organization), BlueSpice is ideally suited to document knowledge and information from individual departments and project teams (e. g. procurement manual, sales manual, IT emergency manual). Whatever you decide: With BlueSpice you are ready to bundle your corporate manuals under one central roof.
• Flexible knowledge base
The effective management of company knowledge is a central competitive factor. With BlueSpice, knowledge- and information-based offers of all kinds can be realized for employees, customers, partners and other interest groups. In addition to the organization of team and department knowledge, this also includes online helpdesks, glossaries, FAQs and best practices or a knowledge base for public relations. With BlueSpice you experience knowledge management on a new level.
BlueSpice integrates more than 200 business fuctions. The most important ones are:
Link and organize knowledge like in Wikipedia
Whether classically structured or highly dynamic: BlueSpice is the software of choice to optimally manage your company knowledge. You work with exactly the same tools that have made Wikipedia unbeatable: categories, references and links, rooms for protected content, forwarding, templates and much more.
High performance search
Find information quickly and reliably
Search articles and file attachments (e.g. PDF and office documents) with a high performance fulltext and title search as well as a fuzzy search. Filtering the search results delivers fast and perfect results. You can also find your content by searching and browsing the metadata.
Create and edit appealing articles
Use a sophisticated WYSIWYG editor with numerous formatting options for texts and tables (headings, font styles, colors, etc.). Insert images quickly and easily using "Drag & Drop". Working with links and categories is as comfortable as inserting tags and checkboxes.
Enrich your wiki pages with additional content
Upload image galleries or videos and create content straight in BlueSpice using image maps, tables, process diagrams (draw.io) or semantic data. Use widgets to embed content like podcasts, presentations or street maps. With APIs you can connect a Lotus Notes database or SharePoint document lists.
Direct access to office documents
Add Word, Excel or PDF documents to Wiki articles – multiple uploads, categorization and versioning included. With the appropriate server configuration, office documents can be sorted and edited directly in your Wiki. This is convenient, time-saving and improves productivity substantially.
Trace changes to content in a targeted manner
BlueSpice provides the unique set of reporting and notification functions from Wikipedia. This allows you to track the latest changes in namespaces, categories, linked pages or user changes. You can also find content that has not been edited for a long time. Your dashboard keeps you informed at all times.
Process wiki contents externally
With BlueSpice articles can be exported in numerous formats: DOCX, XML, HTML and PDF. The „export tables“ function is particularly helpful: Not only tables from articles, but also overviews from the Wiki administration can be converted into CSV or XLXS tables and further processed (e.g. the overview of user rights).
Manage user rights conveniently
BlueSpice makes the administration of your wiki child‘s play. You can set up users, namespaces, groups and rights using graphical interfaces and assign defined roles. As an administrator, you can also rename and merge accounts, copy articles or replace text parts in all articles.
Infrastructure and security
System integration and secure interfaces
„Under the hood“ BlueSpice offers important security functions. The connection to a central authentication system (LDAP /AD, SAML) is as self-evident as the provision of APIs. In general, the script language Lua opens up many design possibilities for developers, e.g. the automation of templates.
Customizable user interfaces
The user page not only gives you access to your online profile, but also allows you to store notes. User settings help you to configure functions such as notification mails. And with the help of the dashboard and your personal navigation bar, you can get straight to the topics that are of particular interest for you.
Layout and design
Adaptation to your corporate design
We will gladly adapt the user interface of BlueSpice to your corporate design according to your wishes. This is done by adapting the BlueSpice skin or by introducing your own individual skin.
Access your wiki from anywhere at any time
You can search, browse and edit articles with mobile devices such as tablets or smartphones. Or take a look at your latest notifications and stay up to date about the activities in your wiki.
The following functions are exclusively provided in BlueSpice pro:
Coordinate appraisals and approvals
Observe articles and get notified about changes. You can assign articles to specific editors or activate a review and approval mechanism. Further functions such as the resubmission of articles or the marking of an article as „obsolete“ complete the quality assurance.
Easy to create and export
Combine individual articles from your Wiki and create manuals, documentations or instructions including navigation. Export your manuals and add file attachments, a clickable table of contents and a cover page in your individual corporate design.
Data analysis / semantics
Linking and reading structured data
BlueSpice pro supports the handling of metadata like no other wiki. Thanks to adaptable semantic forms, articles can be enriched with additional information like queries, diagrams and timelines. Typical metadata is, for example, the release date, the date of the last editing or information about the author.
Discuss revisions in a team
With BlueSpice pro you can discuss changes to an article, follow discussions and collect and evaluate ideas. In a central timeline, discussions are merged and become individually filterable. And in the wiki‘s internal blog employees learn about major revisions, campaigns and news from the author community.
A detailed comparison of functions can be found on the BlueSpice website ...
BlueSpice is the result of a multitude of MediaWiki projects. It all started with the development of a corporate Wiki for IBM Germany in 2007. Today BlueSpice is a brand of Hello Welt! GmbH, a worldwide leading provider and consultant for MediaWiki solutions. With our growing team of over 20 employees, we serve over 200 national and international customers.
Sounds interesting? Let‘s wiki together!
Get the Univention App!
The app for Univention Corporate Server (UCS) contains the versions
- BlueSpice free and
- BlueSpice pro - from € 3.500,-/ year (inhouse) or € 185/ month (hosting).